Business Affairs Coordinator

Central London
Start date:
posted by:
Nicole De Jong

Job Description:

**24 hours per week** 
Applicable Bonus: Company Bonus 

The Business Affairs Coordinator will serve as a trusted business partner supporting the team across a variety of marketing projects. 
The core role involves managing the execution of all administrative processes associated with finance and legal as well as providing operational insight to inform team strategy & planning cycles. 


Finance: Overseeing the creation and management of all purchase orders 
Reviewing and approving supplier invoices 
Managing and updating team budget spreadsheet                                                                                                                                                                                                                                                                      Liaising with finance to ensure compliance with quarterly deadlines

Procedural Support, Legal Administration & Team Strategy: Opening and administering simba and navigo entries for all projects 
Creating, managing and finalising SOWs and liaising with legal 
Reviewing Automated SOWs that do not require legal review to ensure services and deliverables are accurately reflected 
Monitoring of SoW execution 
Acting as main POC with internal Business Partners (Finance, Legal, Compliance) on PO / SoW / process- related queries 
Working with the Clearances Business Affairs team to manage IP rights in marketing campaigns and initiatives, including tracking of rights and management of renewals. 
Continually identify efficiency improvements, and work with cross functional teams to develop templates, self-serve options etc as needed 
Working with PMMs to manage their deal pipeline to enable the cross-functional team to plan resourcing ahead of time                                                                                                                                                          Initiate annual and quarterly planning, OKR management, strategic planning processes: early, efficiently and effectively lead performance and data analyses to recommend, substantiate or reject priorities