Executive Assistant

Central London
£48K - £53K
Start date:
posted by:
Nicole De Jong

Job Description:

We are seeking an Executive Assistant to support our EMEA VP and a Director. The ideal candidate will possess extreme attention to detail as well as the ability to multi-task, juggle changing priorities and work independently. Also assist direct staff and others in the department as needed. 

Diary management: maintains executive's appointment schedule by planning and scheduling meetings, conferences and video conferences 
Prepare meeting agendas and take minutes/actions during meetings 
Arrange corporate travel including flights, transportation and lodgings and prepare itineraries and agendas 
Organise key internal events 
Submit expenses on a monthly basis 
Solve simple IT problems and contact the IT department when necessary 
Maintain a strong working relationship with onsite and global EAs 
Collate the bi-weekly company update event deck 

Other Responsibilities involve: 
Assist senior leaders and others in the department on an ad-hoc basis 
Compliant with all policies, procedures, legal and regulatory requirements 
Occasionally requesting Requisitions/POs 
Support VPs and senior visitors from other company locations 
On-boarding new staff members that will report to his/her line manager 

Extensive experience in a similar role supporting an EMEA leader within an international, fast paced and dynamic environment 
Evidence of cross regional collaboration and stakeholder relationships 
A naturally collaborative team player that is proactive and solution minded 
Positive, enthusiastic and empowered mind set with a “can do attitude” 
Remains calm under pressure with strong executive presence 
Excellent communication skills, both written and verbal 
Excellent planning and organisational capabilities with a keen eye for detail 
Ability to work autonomously, take initiative and follow through