- Start date:
- 9 months
Legal & Finance Process Administrator
- Location: London
- Duration: 9 months
- Applicable Bonus: company bonus plan
- Pay Rate: £14.17 p/hr - £17.42p/hr
- Salaried Figure (Pro-Rata) - £29K - £36K
The client has built a unique culture and work environment where long-term ambitious research can flourish. Our special interdisciplinary team combines the best techniques from deep learning, reinforcement learning and systems neuroscience to build general-purpose learning algorithms. We have already made a number of high-profile breakthroughs towards building artificial general intelligence and we have all the ingredients in place to make further significant progress over the coming years.
- Managing team’s financial processes
- Liaise with each supplier, and the internal payments team, to ensure accurate submission of invoices
- Execute the process for payment requests, securing approval, ensuring timely payments and confirming receipt
- Onboard and work closely with a range of suppliers, ensuring they are registered on our systems, and have an excellent experience of working with us
- Administrative support for legal requirements
- Work with the comms and legal team to draft contracts and statements of work, and ensure these are approved and filed correctly
- Process sponsorship requests, issuing sponsorship letters and supporting documentation for gifts and donations
- Operations and team support
- Respond quickly to questions from partners both internally and externally
- Successfully find answers and information for and from team members, adapting communication style and approach to suit different roles and approaches
- Process administrative tasks quickly and efficiently, working with internal finance and legal teams, and ensuring that a broad range of activity is coordinated effectively
- Provide ad-hoc finance & legal administrative support to the team (setting up new systems & documentation to improve the process)
- BA/BS degree or equivalent practical experience.
- Prior experience processing legal & finance agreements including using software/online systems for processing payments, invoices, and legal documents
- Prior experience within an administrative role in a fast-paced organisation
- You have excellent interpersonal and communication skills and a natural ability to build relationships with people
- You're an expert user of standard office tools, including spreadsheets
- You’re very organised, with the ability to handle multiple priorities
- You’re flexible and highly responsive to the needs of the project, team and wider group
- You have a proven ability to work with vendors and international teams, demonstrating an effective collaborative working style.
- You enjoy variety and have a hands-on mentality; you see what needs to be done and make it happen - no task is too big or too small
- You find happiness in seeing the team you support succeed
- You’re highly collaborative and enjoy working with others.
NB: Please include a cover letter when applying and tell us how you can make a difference to our team.
Our Client is a multinational technology company, specialising in Internet-related services and products; including online advertising technologies, search engine, cloud computing, software, and hardware. The state of the art offices in Central London are conveniently located with quirky interior, fancy add ons (restaurant, gym , terraces, kitchens and fun break out spaces). Offering great free facilities to employees and contractors alike. The atmosphere is relaxed with a diverse and innovative culture. Opportunities for growth and progression and networking with like-minded people across the business and beyond.