Executive Assistant

Overview

We are looking for a highly organised and proactive Executive Assistant to support the UKI & MEA Delivery Lead department. The role involves managing executive calendars, coordinating meetings, and organising key events and communications. The ideal candidate will excel in a fast-paced environment, with a strong focus on building relationships and providing comprehensive support across the organisation.

Key Responsibilities:

• Calendar & Travel Management:

  • Optimise executive calendars and manage complex travel arrangements, including last-minute changes.
  • Support staff with travel coordination as required.

• Meeting & Event Coordination:

  • Schedule and organise group meetings, including all-hands and team-building events.
  • Compile and distribute weekly senior staff minutes and group updates.
  • Plan and coordinate off-site meetings and events.

• Project & Administrative Support:

  • Assist with key projects related to mergers, acquisitions, investments, strategy, and partnerships.
  • Maintain organisational charts, contact lists, and email alias lists.
  • Manage open purchase orders and ensure accurate project scope tracking and billing.

• Onboarding & Office Administration:

  • Facilitate job candidate interviews and manage onboarding processes, including office setup.
  • Handle expense reports, employment requisitions, and general office administrative tasks.

• Vendor & Policy Management:

  • Collaborate with vendors and project managers to ensure timely billing and project scope management.

Key Skills & Attributes:

• Positive Attitude: A proactive, can-do mindset with a focus on getting the job done.
• Team Player: Strong collaboration and relationship-building skills.
• Communication: Clear, concise written and verbal communication abilities.
• Adaptability: Flexibility and resilience in a fast-paced, ever-changing environment.
• Multitasking: Ability to prioritise and manage multiple tasks under tight deadlines.
• Organisational Skills: Detail-oriented with a drive to improve systems and processes.
• Ownership: Commitment to seeing tasks through to completion, even with limited control.
• Time Management: Effective prioritisation to ensure key projects meet deadlines.

If this sounds like you, contact the Aquent team today!

The next steps will be shared with shortlisted candidates. Thank you for taking the time to apply.