Administrative Business Partner, Ads Marketing

Overview

Job Title: Administrative Business Partner, Ads Marketing

Duration: ASAP to June 2, 2025

Office Location: London

Working Schedule: Hybrid

Pay: £25 per hour PAYE 

Responsibilities:

Under the direction of the Manager, the Administrative Business Partner will undertake various core administrative and program management tasks, including but not limited to:

1. Calendar Management:

   • Schedule, maintain, and update calendar events for the supported executive or team, considering time zone differences and optimizing for short- and long-term planning.
   • Resolve scheduling conflicts and respond to meeting requests.
   • Make recommendations to support leadership time allocation with respect to calendar and travel.

2. Expense Reports:

   • Execute expense management activities on behalf of executives, including reviewing and processing invoices, expense reports, and purchase orders.

3. Facilities Coordination:

   • Assess and advocate for office space needs, manage requests for space accommodations, and liaise with internal partners 

4. Meeting Coordination:

   • Prepare meetings for the executive or team, ensuring correct meeting room setup, compiling meeting materials, and assisting with note-taking.

5. Program Management:

   • Plan and organize internal and external programs and events, managing event logistics and ensuring compliance with policies and procedures.
   • Contribute to projects or programs and execute events with some guidance.

6. Travel Management:

   • Coordinate travel for executives and teams, including pre-travel preparation and post-travel documentation.
   • Remain on-call to respond to executive’s urgent requests during travel.

Skills/Experience/Education:

Mandatory:

• Calendar Management: Ability to use calendaring tools and techniques effectively.
• Core Administrative: Ability to perform core administrative duties.
• Managing Confidentiality: Ability to recognize and manage highly confidential information.
• Relationship Building: Ability to build trusting relationships with stakeholders.
• Travel Management: Knowledge of travel planning resources and processes.
• Writing: Ability to create clear and concise content for various audiences.

*This role is available until Thursday 2nd May*