Executive Assistant

Overview

Join a leading healthcare organization as a Program Coordinator/Executive Assistant and make a real difference in streamlining operations and supporting critical programs. You will be instrumental in driving improvements, collaborating with diverse teams, and ensuring the seamless execution of projects. This role offers a unique opportunity to contribute to a dynamic environment and directly impact patient care and services.
As a Program Coordinator/Executive Assistant, you will be essential to optimizing internal processes and supporting program development. You’ll collaborate with clinical, administrative, and service departments, playing a key role in communication and coordination. This position offers a chance to leverage your project management skills and contribute to a collaborative team focused on enhancing operational efficiency and patient care.

What You’ll Do:

• Lead and support projects to enhance internal operations and drive growth, meticulously documenting scope and setting clear expectations.
• Establish and manage workgroups to define and implement necessary processes and procedures for new and existing services, ensuring effective communication through meeting minutes and updates.
• Facilitate patient inquiries and visits by understanding and applying key components of Care Coordination workflows.
• Manage the creation of marketing materials and event resources for internal and external initiatives.
• Assist in the selection of consultants, contractors, and vendors, ensuring alignment with project needs and budget.
• Implement quality control measures to guarantee compliance with departmental, hospital, and university policies.
• Assess, document, and recommend improvements to business process flows to achieve project objectives.
• Act as a positive representative when interacting with the community and stakeholders.
• Perform other related duties as assigned.

Must-Have Qualifications:

• Bachelor’s degree from an accredited college or university.
• Proven ability to apply project management methodologies and process improvement principles.
• Demonstrated analytical skills and the ability to synthesize large volumes of information.
• Excellent written, oral, and interpersonal communication skills.
• Strong organizational skills to manage multiple projects, meet deadlines, and work independently.
• Proficiency in Microsoft Office Suite (Word, Excel, Access) and internet resources.
• Ability to develop materials for marketing, event planning, and educational purposes.

Nice-to-Have Qualifications:

• Additional language skills (other than English).
• Experience interacting with diverse groups and international audiences.
• Familiarity with academic medical center operations and services.

The target hiring compensation range for this role is $52.27 to $58.08 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.