Executive Business Partner

Overview

**Join a Global Leader as a Executive Business Partner for a contract until end of May 2026, hybrid working model paying £41.35p/h PAYE!**

Aquent, a global leader in talent solutions, is thrilled to partner with a pioneering multinational organization that is at the forefront of its industry. This company is renowned for its innovative approach and commitment to operational excellence, consistently delivering groundbreaking initiatives that shape the future. We are seeking a highly strategic and dynamic individual to step into a pivotal role, directly impacting the efficiency and effectiveness of a senior executive leading a significant regional business unit. Your expertise will not just support; it will empower, enabling critical decision-making and fostering a high-performance environment.

**About the Role:**  

This is more than an administrative position; it’s a strategic partnership where your exceptional organizational skills, proactive leadership, and deep business acumen will be instrumental. As a key enabler for a senior executive, you will orchestrate their success, amplify their influence, and ensure seamless operations across diverse initiatives. You will be at the heart of critical projects, driving process improvements, managing complex logistics, and fostering a positive and productive environment. Your ability to anticipate needs, navigate challenges with independent judgment, and uphold the highest standards of discretion will be paramount to maximizing impact and business delivery.

**What You’ll Do:**

* **Strategic Calendar & Time Management:** Proactively manage and optimize a complex executive calendar, including scheduling, conflict resolution, and strategic time allocation across multiple time zones, ensuring adequate preparation for all engagements.
* **Comprehensive Travel Coordination:** Independently plan and execute intricate domestic and international travel arrangements, including pre-travel preparations (visas, passports, tech support, cultural considerations), and provide on-call support for urgent requests during travel.
* **Executive Meeting Preparation & Support:** Meticulously prepare for executive meetings, ensuring all logistics are handled, compiling and creating compelling meeting materials, and assisting with essential note-taking.
* **Financial Administration:** Independently manage and process expense reports, invoices, and purchase orders, ensuring accuracy and adherence to financial guidelines.
* **Event & Project Leadership:** Independently plan, organize, and execute a wide range of internal and external programs and events, from team off-sites to large-scale cross-functional projects, managing all logistics and serving as a primary point of contact.
* **Operational Excellence & Process Improvement:** Utilize independent judgment to identify and propose operational improvements, streamline processes, and contribute to various internal projects aimed at enhancing efficiency and effectiveness.
* **Culture & Community Advocacy:** Provide strong leadership and creative input on strategic programs and initiatives related to organizational culture, community engagement, and team dynamics, fostering a vibrant and effective work environment.
* **Confidentiality & Policy Adherence:** Uphold the highest standards of confidentiality and demonstrate an expert understanding of organizational policies and procedures in all aspects of your work.
* **Office & Facilities Management:** Assess and advocate for office space needs, manage accommodation requests, and liaise with internal facilities partners to plan and facilitate space allocation and moves.
* **Leadership & Mentorship:** Provide support and guidance to the broader administrative support community, contributing to their development and fostering a collaborative environment.

**Must-Have Qualifications:**

* Strong comprehensive administrative experience supporting senior executives within a fast-paced, multinational, or technology-driven environment.
* Demonstrated expertise in proactive calendar management, including strategic time allocation and conflict resolution.
* Proven experience in independent travel coordination, including complex international itineraries and on-call support.
* Advanced proficiency in managing expense reports, invoices, and purchase orders.
* Strong background in planning and executing internal and external events and projects of varying scales.
* Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities independently.
* Outstanding written and verbal communication skills, with the ability to build rapport and collaborate effectively with internal and external stakeholders.
* Advanced proficiency in managing confidential information with the utmost discretion.
* Experience in assessing and advocating for office space needs and coordinating facilities-related tasks.
* Demonstrated ability to provide leadership and strategic input on culture, community, and team dynamics.
* Ability to deliver cross-functional projects from initiation through delivery, determining corrective actions for risks and obstacles, and serving as an escalation point.
* Excellent judgment and discretion when evaluating complex circumstances, with the ability to scope, manage, and independently move projects forward in an ambiguous environment.
* Advanced proficiency in resource planning and headcount management.