Event Project Manager

Overview

Working hours: 35-hour week 

Our client is seeking an experienced and highly organised Event Project Manager to lead the planning, coordination, and execution of complex, high-impact events.

In this role, you will play a critical part in bringing events to life serving as both a strategic partner and the operational backbone that ensures every element comes together smoothly. From initial concept through post-event wrap-up, you will oversee timelines, manage partners, and drive flawless execution.

This is a dynamic opportunity for a proactive professional who thrives in fast-paced environments. You have a strong passion for logistics, clear communication, and a commitment to excellence in delivery. Your ability to manage multiple priorities while maintaining attention to detail sets you apart.

What You’ll Do

Project Planning & Timeline Management

• Build and maintain detailed project plans and delivery schedules using Workfront (or similar PM tools), ensuring clear task ownership, deadlines, and dependencies

• Develop and manage master timelines, Gantt charts, and workback schedules to support project visibility and tracking across partners

• Ensure resource allocation, capacity planning, and task prioritisation align with strategic goals

Cross-Functional Coordination

• Collaborate with cross-functional teams (creative, content, marketing, design, and delivery) to gather requirements, set timelines, and align on deliverables

• Facilitate regular planning and status meetings, providing clear updates and maintaining strong communication channels across teams

• Manage collaborator expectations and foster alignment through proactive updates, and address issues of risks or delays promptly

Risk, Issues & Dependency Management

• Identify potential project risks and blockers early, implementing mitigation strategies and escalating critical issues to leadership as needed

• Track interdependencies across workstreams to ensure timely execution and continuity of deliverables

• Maintain risk registers and contingency plans to safeguard delivery outcomes

Reporting & Process Optimisation

• Lead weekly project reporting, including timeline progress, risks, and resource planning insights

• Contribute to process improvement initiatives by documenting lessons learned, optimising workflows, and supporting the development of standard processes for project delivery

What You Need to Succeed

• Strong planning, scheduling, and multitasking skills to manage complex project timelines effectively

• At least 5 years of project management experience on large-scale projects

• Confident user of project management software Workfront

• Excellent communicator with natural organisational abilities to coordinate across teams

• Strong focus on processes, with the ability to adjust and thrive in demanding situations

• Experience in events, production, logistics, or agency environments is preferred but not mandatory

*This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. Thank you for taking the time to apply.

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