Administrative Assistant

Overview

Location: London – Hybrid (3 days per week onsite)

Duration: 12 months 

Aquent is partnering with a leading global technology company that is at the forefront of innovation, delivering groundbreaking products and services that shape the future of digital experiences. This company is renowned for its commitment to excellence, creativity, and user-centric design, impacting millions of lives worldwide. We are seeking a talented individual to join a dynamic marketing team, where you will play a pivotal role in shaping the visual presentation and promotional efforts for a widely used digital content platform. This is an exciting opportunity to make a significant impact by ensuring high-quality, engaging content reaches customers globally, contributing directly to the success and vibrancy of the platform.

About the Role:

In this dynamic role, you will be instrumental in coordinating the creative content production process for a leading digital content platform. You will oversee the entire lifecycle of promotional assets, from initial intake to final archiving, ensuring a seamless and efficient workflow. Your contributions will directly influence how engaging promotions are delivered to millions of customers, working at the intersection of creativity and operational excellence. You will collaborate with diverse teams globally, driving continuous improvement in processes and platforms, and helping to maintain the high standards of a world-class digital ecosystem.

Key Responsibilities:

• Oversee the end-to-end asset management process for a large volume of creative assets, including ingestion, review, approval, handoff, and archiving.
• Manage the intake and approval of hundreds of partner assets submitted monthly for promotional use on the digital content platform.
• Serve as a key partner within the digital content ecosystem, collaborating closely with cross-functional teams such as creative, content, operations, and legal teams.
• Coordinate and facilitate the delivery of engaging promotions to customers worldwide.
• Work cross-functionally with global teams to identify opportunities and help shape plans for process and platform enhancements.

Must-Have Qualifications:

• Proven experience overseeing the asset management process for large quantities of creative assets.
• Excellent written and verbal communication skills, with the ability to collaborate effectively with international partners across various time zones.
• Demonstrated ability to deliver against tight and sometimes shifting deadlines.
• Highly organized, detail-oriented, and a proactive communicator with strong project and time-management skills.
• Familiarity with design concepts, terminology, and digital asset specifications.
• Proficiency in using multiple tools, trackers, and file storage systems (e.g., Airtable, Box, DAM systems, Adobe Photoshop, and Adobe Illustrator).
• Excellent understanding of and passion for technology, and the breadth of content available on digital platforms.

Nice-to-Have Qualifications:

• Proficiency in other languages is beneficial.

** This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. If you have not received a response within 48 hours of your application, please assume that you have not been selected for progression to the next stage of the hiring process **