Business Operations Coordinator

Overview

Our client is seeking a Business Coordinator to support client groups by providing business insight and operational support.

• The Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources.
• The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities.
• Additional or modified responsibilities may be assigned as needed, provided they remain within the scope of business operations and strategic support.
• This role does not extend to providing personal or executive assistant support to leadership.

Areas of Responsibility

• Partner with management and colleagues to establish and maintain projects and departmental objectives
• Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives.
• AP Processing: Code, track, and approve invoices ensuring accurate allocations.
• Manage vendor and independent contractor setup in AP systems.
• Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed.
• Expense Management: Review and process T&E reports in Concur in line with management direction and approval.
• Monitor cash advances where applicable and train staff on system usage as needed.
• Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations.
• Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability.
• Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests.
• Partner with P&C and management to ensure a smooth onboarding experience for groups that you support.
• Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested.

Selection Criteria

• Bachelor’s degree, or equivalent experience within a business field
• 2+ years of strong business operations, analytical and project experience is preferred.
• Proficient in Microsoft Office, especially Excel
• Able to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions.
• Project experience focusing on expense reduction is a plus.
• Comfortable presenting to and collaborating with senior business executives.
• Highly accurate, detail-oriented, analytical, organized, and an effective communicator.
• Self-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news).
• Fluency in additional languages is a plus, but not required.