Executive Administrative Assistant

Overview

New ideas have a way of becoming extraordinary products, services and customer experiences quickly. You bring passion and dedication to your job and there’s no telling what you could accomplish. The people here don’t just create products — they create the kind of wonder that’s revolutionised entire industries. It’s the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. help us leave the world better than we found it. 

Executive Administrative Assistant

London (Hybrid)

12 months with potential to extend

£250 per day (Umbrella)

Description

• The role requires providing first class administrative support and works in a highly cross-functional capacity with admin teams across EMEIA and worldwide.
• The ideal candidate is highly organised, personable and has exceptional communication skills.

In this role, you will:

• Provide and anticipate needs and provide high-level, tailored administrative support to two senior Directors.
• Execute administrative tasks with high attention to detail, organisation and process
• Own complex diary management – including arranging video conferencing, conference calls, meetings across multiple time zones with the flexibility to accommodate changes to schedules and logistics at short notice.
• Coordinate complex international and domestic travel including flights, accommodation and trip logistics.
• Support accounting tasks including raising purchase requisitions, initiating purchase orders, completing Apple Own Use orders, creating new vendors, and completing expense reports.
• Organise and coordinate internal events, annual planning cycle and executive visits.

Minimum qualifications

• Experience as an Executive Assistant to a senior leader with relevant experience of high-level, complex administration work at a senior level.
• Ability to work in a fast-paced environment, anticipate issues and think ahead, stay calm under pressure and work within ambiguity.
• Effective time management, uses initiative to prioritise workload and execute against multiple projects and deadlines and meet these.
• Excellent communication skills – verbal and written involving high-level communications with internal and external contacts.
• Direct experience taking care of sensitive and conflicting situations in a diplomatic manner
• Keynote, Pages and Numbers skills required
• Strong interpersonal skills with the ability to build relationships and proactively collaborate with the team.
• Exceptional assessment and organisational skills; attention to detail and excellent follow-through.

Preferred qualifications

• Global awareness, time zones, cultures, logistics.
• Experience of working with remote and geographically dispersed teams
• Demonstrate passion for learning new things, continuous improvement, and sharing best practice