Award and Talent Relations Coordinator

Overview

Get ready to make a real impact on the entertainment industry! A global entertainment company known for its innovative streaming platform is seeking a passionate and highly organized Award and Talent Relations Coordinator to join their EMEA Awards team during the peak awards season. This role offers a unique opportunity to dive into the exciting world of film awards, contributing directly to the success of high-profile campaigns.
As the Award and Talent Relations Coordinator, you’ll be a vital part of the UK campaigning and Awards Marketing functions. You’ll be at the heart of the action, managing the logistics of screening events, engaging with key voters, and supporting creative marketing initiatives. Your meticulous attention to detail and proactive approach will ensure seamless execution of awards season activities.

This is a 3/4 months, hybird contract.

Responsibilities:

• Provide essential administrative support, including purchase order creation, budget tracking, and meeting scheduling.
• Maintain up-to-date schedules, film timelines, and essential awards documents.
• Manage DCP bookings and calendar invitations for scheduled events.
• Secure screening venues and coordinate event logistics with venue contacts.
• Collaborate with internal partners to share crucial event information.
• Manage guest lists for screenings and other events.
• Provide on-site support at both in-person and virtual events.
• Maintain and distribute resource directories, including event checklists and run-of-show documents.
• Distribute screeners to external partners.
• Compile post-event screening reports.
• Assist with press coverage collection and organization.
• Oversee printing and delivery of marketing materials for screenings.
• Manage asset distribution to relevant screenings and agencies.
• Collaborate with creative agencies on briefing grids, ensuring accuracy and clarity.
• Communicate creative requirements and source files to agencies.
• Liaise with UCAN awards marketing for asset updates and direction.
• Gather creative feedback and approvals from UCAN awards marketing title leads.
• Update key internal documents such as creative decks and media planning grids.
• Monitor and manage production timelines to ensure on-time delivery.

Must-Have Qualifications:

• Experience in the film/entertainment industry, preferably with an agency, studio, broadcaster, or film/TV organization, working on publicity/marketing campaigns and/or events.
• Demonstrated ability to manage multiple projects simultaneously and prioritize effectively.
• Exceptional organizational skills, detail-oriented approach, and excellent communication skills.
• Proactive and responsive with a sense of urgency.
• Ability to learn quickly and adapt to new skills.

Nice-to-Have Qualifications:

• Interest in and knowledge of the awards landscape.
• Experience with marketing materials and basic design knowledge.